Build your event team out in a simple yet efficient manor. Organize your team by areas of responsibility called Functional Areas. These functional areas will be used to assign activities, tasks, calendars, mapping layers, and budget items. The functional areas are fully customization to your event allowing you to organize your team any way you want. ]
When an Event is created the user that creates the event is placed as the Event Director, this cannot be changed except by EventOPS Technical Support. The Event Management functional area will also be created with the event. Contacts that are placed into this functional area have special permissions. Event Managers can see an "omniscient" view of the event, meaning they will be able to view all the Activities, Mapping Layers, and Budget Items that have been entered by users in the Event.
All contacts that are added into the organizational chart will be given access to the event but they will only be able to see the data that is associated with their functional area. You can add or remove team members to function areas at anytime and their permissions will change accordingly. You can also assign contacts to multiple functional areas if they fall under multiple areas of responsibility.
Adding contacts to the functional area is a breeze. Contacts that you have worked with on a past event will be in the list on the right of the screen. Simply drag-and-drop contacts into their respected functional area. Add new contacts into the event by clicking the Add/Invite button in the upper right hand corner of the screen then enter their email. If the contact is new to the system they will receive an invitation email that will provide them a link to set up a profile in EventOPS.